Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the payment of goods and services purchased by the organization. This role also ensures that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Responsibilities:
  • Full-cycle Accounts Payable.
  • Open and distribute mail daily.
  • Communicates with co-workers, management, vendors, organizations, and others regarding purchases.
  • Processing invoices for payment via a three-way match or proper approval.
  • Prepare/process biweekly AP aging spreadsheet for the selection of invoices for payment.
  • Prepares AP check/ACH runs biweekly in the accounting system and distribute payments to recipients.
  • Auditing and processing payment of employee expense reports through Certify.
  • Acts as liaison between Purchasing and Accounting Department in for purchasing, receiving, and supplier issues.
  • Contact and answer all vendor inquire and discrepancies.
  • Maintains all accounts payable reports, spreadsheets on UMH server accounting files.
  • Maintaining a standard payment schedule for recurring payments.
  • Working with the GL Accounts to research expense variances.
  • Assists in Month End Closing.
  • Prepares analysis of vendor accounts, as required.
  • Maintain files using Word, Excel, and NAV.
  • Assist with special projects as necessary as directed by the Assistant Controller.
  • Assist with AP year-end closing as directed by the Assistant Controller.
  • Other duties reasonably related to the classification as assigned.
Education/Experience:
  • AA-Bachelor’s degree in accounting, business, purchasing, or related discipline (Preferred).
  • 2+ years of experience in Accounts Payable. (Preferably in Construction)
  • Proficient in excel and word.
  • Knowledge of ERP systems. (Microsoft Dynamics NAV) (Preferred).
Skills/Qualifications:
  • Problem Solving/Analysis
  • Internal/External Customer Service
  • Results Driven
  • Flexibility
  • Excellent Attention to Detail
  • Efficiency and Accurate
  • Ethical Conduct
  • Strong Organizational Ability
  • Confidentiality
  • Time management
  • Ability to Consistently Meet all Deadlines.

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